Collection Development Policy

Collection Development Policy

Mission of Siouxland Libraries

In providing services, Siouxland Libraries continually seeks to identify and meet informational, educational, recreational and cultural needs. The ultimate aim is to bring rich, varied resources to potential users, serving individuals and groups within its service area and beyond. Services are provided as a public good through the most efficient, economical, and effective use of facilities, staff, and material in full cooperation with other institutions and organizations. 

Organization of the Siouxland Libraries System

Siouxland Libraries serves both the city of Sioux Falls and Minnehaha County, excluding Dell Rapids, with a current combined population of approximately 170,000. Population is expected to continue to increase. The Library currently consists of four branches located within Sioux Falls: Main, Caille, Ronning, and Oak View, and eight county branches: Baltic, Brandon, Colton, Crooks, Garretson, Hartford-West Central, Humboldt, and Valley Springs. In addition to the branches, a bookmobile serves both city and rural locations, and an outreach service provides for the populations in senior and nursing care facilities within the city and county. Day Care Delivery and Homebound services reach other special needs populations within the city and county. The Library maintains a webpage which provides 24-hour, 7-day a week access.

The Library acquires and manages a wide variety of informational and recreational resources in multiple formats with the intent to develop a useful, well-rounded collection of materials. These resources include print, nonprint, and electronic resources as well as internet access. The primary focus is on serving the community with a popular consumable collection. A secondary focus is to provide research material and local historical archives.

General Collection Policies

Responsibility

Responsibility for selection ultimately resides with the Board of Trustees and the Library Director. This responsibility is delegated by the Library Director to the Collection Development Librarian and the appropriate selectors within each Library division. 

A collection development policy provides structure and guidance for effective management of all aspects of the collection. The policy directs Library staff in both general and specific responsibilities of working with the collection and establishes guidelines for the acquisition and management of information and services for the benefit of the customer.

Collection Formats

The collection will consist of a variety of formats as necessary to meet the needs of the community. Materials and formats will be added to or removed from the collection to keep the collection current, useful, and appealing.

Print formats include books and periodicals such as newspapers, magazines, and journals. Selection is based on quality and availability of material, demand, price, space, and storage concerns. Back issues of the local newspaper will be retained on microfilm. 

Nonprint formats currently include music, videos, DVDs, and audio books. Nonprint formats are selected based on demand, cost, quality, and viability of format and the technology required to support it. As changes occur in technology, nonprint collections will respond to the increasing or decreasing demand by customers as well as the Library’s ability to purchase and replace and the cost of support as in the case of downloadable digital formats.
Databases are electronic resources that provide reference and research tools online. This online access extends resource availability to 24 hours, 7 days a week, and beyond the scope of the print resources physically housed in the library. Selection of electronic resources is based on:
depth and breadth of information
whether access is available from outside the library
ease of use
cost compared to print resources
technical support 
training provided by the vendor

The databases are licensed for use by the Library, provided by the South Dakota State Library or through the Library’s membership in the South Dakota Library Network (SDLN). 

Internet access for customers is provided through public computers and is governed by the Library’s Internet Use policy. Customer access to the internet via personal computers and the wireless network provided within library locations will also be governed by the Internet Use policy.

Selection Criteria

All materials and formats will be selected based on standards and criteria. Each item will be judged on its own merit and with concern for its intended audience. All items must meet one or more of the following criteria:
relevance to community needs
potential and/or known demand
relative importance in comparison with current materials in collection on same subject
suitability of subject, style and level for intended audience
timeliness and/or permanence of the material
objectivity
comprehensiveness and depth of treatment
representation of an important movement, genre, trend, or culture
availability of materials in area libraries
critics’ and staff reviews
authority and significance of the author, composer, filmmaker, etc.
reputation of the publisher or producer
quality of the writing, design, illustrations, or production
availability and suitability of format
price
space  

Internet resources include sources that the Library has identified as useful informational tools or as educational entertainment such as in the case of children’s computer games. The resources identified for use in serving the community will be evaluated based upon one or more of the following: 
suitability of subject, style, and level for intended audience
purpose of the site
peer review and/or recommendation
authority of the author or publisher of the site
currency and accuracy of information
design, organization, construction, visuals used on the site
ease of use and navigation, appropriate instruction, or help screens
stability of site (URL) and download time

Recommended internet sites are periodically reviewed to verify their continued functionality and legitimacy. However, the Library does not manage these sites and has no authority over changes, additions, or deletions to these sites. 

Selection tools shall include professional journals, reviews, book and bestseller lists, and vendor lists. Purchase suggestions from customers and staff are considered when making selection decisions for the collection.

Collection Evaluation 

All areas of the Library collection will be evaluated on an ongoing basis to determine need, usage, and customer interest. Factors used in evaluation will include: 
use
number of requests
space considerations
the age of collection 
depth of coverage 
condition
availability in other formats
community or historical relevance
value of the item 

Materials expenditures will be allocated to reflect collection growth and use.

Specific Collections

Adult Collections

The adult fiction collection reflects current popular titles in all genres. A variety of authors are collected. Fiction is represented in multiple formats, including hardcover and paperback books and nonprint and digital formats. Customer requests, anticipated demand, demonstrated use, staff recommendations, and interlibrary loan requests help determine titles and authors to collect. Works of enduring interest will be maintained where there is demonstrated customer interest. Items not included in the library collection may be supplied through interlibrary loan.

The adult nonfiction collection includes a variety of general works, also in multiple formats. A wide range of subject areas of interest to the community are supported. A variety of viewpoints on controversial subjects are represented. Customer purchase suggestions, interlibrary loan requests, and demonstrated use in specific subject areas are considerations in determining areas for purchase.

A large print collection consists of both fiction and nonfiction. Large print fiction is collected in a variety of genres to support the reading interests of the community. Large print nonfiction represents a smaller percentage of the collection. This collection is available at multiple locations. 

An in-depth reference collection is maintained at the Main Library. All branches maintain basic reference sources as well as provide access to electronic databases and other online resources.

The South Dakota government documents collection contains print copies issued by state government agencies and departments. In addition, the library catalog provides links to state and federal documents and publications.

A collection of popular general interest magazines and newspapers is maintained at all locations. Retention of previous issues is based on use and the availability online and in microfilm.

Youth Services Collections

The Library’s Youth Services program serves children and teens from birth to 18 years of age. Materials for children and teens are housed in separate collections. They include both print and nonprint formats and access to electronic resources. Selection for all formats is done by the Youth Services librarians and staff. Collections are maintained at all library locations.

The children’s collection provides materials which encourage the development of lifelong reading for both recreational and informational purposes. The children’s collection includes board books for babies, picture books, easy readers, children’s fiction and nonfiction in hardback, paperback, audio, and DVDs for use by appropriate age groups. A selection of age appropriate magazines is also collected. Electronic resources for children are provided in the children’s area. The children’s collection also supports the Daycare Delivery service for daycare facilities in the community.

The teen collection consists of print and nonprint formats at all locations. These materials are selected to entertain, enlighten, and challenge the teenage mind. Print collections are primarily fiction in hard cover and paperback, graphic novels, and magazines of interest to teens. Teen nonfiction collections focus primarily on issues pertinent to teens. For broader based nonfiction inquiry, the adult collection and electronic resources are available. Music and DVDs for teens are housed in the general media collections. 

Branch Collections

Branch library collections provide popular and timely materials for adults and children; support of leisure reading, lifelong learning and children’s programming; and provide electronic access to the entire library collection and beyond. These collections will have both fiction and nonfiction, a variety of formats and electronic resources. Materials allocated to each location vary according to user needs and interests. 

Special Collections

The Caille Room collection is a research collection focused primarily on local city and county history. The collection documents the history, culture, resources, and economic development of the city of Sioux Falls and of Minnehaha County. To a lesser degree, this collection also documents the history of adjacent counties, the state of South Dakota, notable individuals, and the Native Americans indigenous to the area. Materials in this collection are both old and new, include many gifts, and are selected to supplement rather than duplicate holdings elsewhere. Included are Sioux Falls city directories, phone books, local high school yearbooks, and newspaper clipping files.

All materials, fiction and nonfiction, must meet the selection criteria described elsewhere within this policy. In addition, the work of local authors may be considered for inclusion in the Caille Room collection if the work meets one or more of the following criteria: 
the author was born in South Dakota
the author wrote the material as a result of experiences in South Dakota
the work describes or is set in South Dakota
the work is relevant to or chronicles current or historical events in or affecting South Dakota

Selection is done by the Information Services staff.

Specific items housed in the Caille Room collection are not available for loan outside of the Main Library. However, there may be additional copies of some titles available in the circulating collection or through interlibrary loan.

A genealogy collection exists for the purpose of family history research. It is supported in part by the DAR (Daughters of the American Revolution). Items in this collection may be freely used within the Main Library but are not available for outside circulation. The genealogy collection is supplemented by electronic databases specific to genealogy searching. Microfilm of South Dakota census information and local Sioux Falls newspapers is also available for research purposes. Reader-printers are provided for viewing and printing this format.

The language collection represents fiction and nonfiction in foreign languages and American Sign Language. Recreational and informational reading and materials for learning or increasing proficiency in a language other than English are included. Audio formats support increasing verbal and auditory proficiency in other languages. Materials are also available for study of ESL (English as a Second Language) and the TOEFL (Test of English as a Foreign Language).  

Programming collections are available for group use outside the library. These include the Book Clubs to Go, Stories to Go, and Programs to Go. The Book Clubs to Go include multiple copies of a title and information for leading book discussions. The Stories to Go include materials based around a variety of themes for use in preschool story times. Programs to Go are theme based materials which can be used with older adults to revisit the past. 

Deselection Policies

Deselection consists of removing items which are no longer suitable to the collection. It is as important in collection development as purchasing new materials. Deselection keeps the size of the collection manageable. It also helps maintain an attractive, relevant, and useful collection. Decisions to deselect result from a variety of factors including:
physical condition of the material
the accuracy and relevancy of the information
relevancy of format
duplication of material
continued demand 

Collection development staff will monitor all aspects of the collection with respect to condition and continued usefulness. Items deselected due to condition will be evaluated for usefulness to the overall collection. In the event that the Library chooses to retain the material, a new copy will be purchased. If a replacement is not available, the item may be rebound. 

Materials which are removed from the collection may be disposed of as directed by state and local laws. Means of disposal may include selling or donating to other agencies, depending on the condition and usefulness of the items. (See Attachments A and B.)

Reconsideration of Library Materials

The public has the right to request reconsideration of materials held in the library collection. Persons seeking reconsideration will complete a statement of concern regarding the material. The Library Director will evaluate the statement of concern with input from the appropriate collection development staff and a written response will be made to the customer. Further consideration may be made as necessary by the Library Board of Trustees in the event that the customer is not satisfied. Procedures and supplemental documentation for reconsideration requests are attached. (See Attachment C.)

Other

Resource Sharing

Siouxland Libraries actively collaborates with other libraries by sharing resources. The Library participates in reciprocal borrowing agreements with area academic and medical libraries. In addition, the Library provides users with access to statewide electronic resources through its membership in the South Dakota Library Network and resources provided by the South Dakota State Library. As a member of the interlibrary loan system, the Library is able to provide materials and information that would be outside the normal scope of the library’s collection.

Gifts and Donations

The Library welcomes both monetary and material gifts to support the collection. Monetary gifts may be directed toward materials, programs, or equipment to support the needs of the library. Gifts of materials will be subject to the same evaluative criteria as any other material considered for inclusion in the collection. The cost of processing and the availability of space are also factors in determining the acceptance of gifts. Gifts of materials may be disposed of if they are not deemed useful to the collection. The Library does not provide valuations of gifts for tax or other purposes. 

Legal Responsibilities

Library staff will be conversant with the rudimentary copyright laws regarding electronic and internet resources, the use of copiers and scanners, and with respect to audio and video formats. The public will be advised through use of appropriate signage on the legal responsibilities and ramifications of copyright violation or they may ask a librarian.

Siouxland Libraries affirms the ALA Library Bill of Rights, the Freedom to Read, the Freedom to View, the Policy on Confidentiality of Library Records and Free Access to Libraries for Minors, and complies with South Dakota state law. The Library does not employ censorship in selection of materials, nor in access to materials. The Library believes that reading, listening to, and viewing library materials are individual, private matters. While one is free to select or reject materials for oneself, one may not restrict the freedom of others to read, view, or inquire. Further, parents have the primary responsibility to guide and direct the reading and viewing of their own minor children. (See Attachments D through I.)

Adopted by the Library Board on ________________________________


Attachment A

Disposition of Library Materials

South Dakota Codified Law 14-2-49. Discard of old library materials -- marking -- Disposition. Any public library may discard over-duplicated, outdated, inappropriate, or worn library materials; provided, that such materials shall be marked clearly with the words: "Discarded, ___________ public library" wherever the property label of such library appears. Such discarded materials may be given to other libraries or to nonprofit agencies, destroyed, offered for public sale, or traded to a vendor for future library material purchasing credits.

Source: SL 1976, ch 143, section 21; SL 197, ch 127.


Attachment C

Statement of Concern About Library Materials

Note to Library User:
Your library serves people from all walks of life, with a variety of viewpoints and tastes, and we welcome your comments. Before completing this form, you may find it informative and helpful to read the following summary of the library’s policy on library materials.
Siouxland Libraries’ professional staff chooses books and other materials to meet the diverse needs of this community. The staff is guided by a materials selection policy adopted by the Board of Trustees of Siouxland Libraries. The Board of Trustees and the staff support the belief that the right to read and the right of free access to library collections for persons of all ages are essential to the individual’s freedom of thought, which is fundamental to democracy. Accordingly, the Board of Trustees has also adopted the Library Bill of Rights, the Freedom to Read and the Freedom to View Statements, all of which represent the library’s interpretation of the First Amendment of the Constitution of the United States. In practice, this means that the library will resist efforts to remove or censor materials, to label “controversial” materials, or to distribute lists of “objectionable” materials or authors.
If you would like copies of the materials selection policy, the Library Bill of Rights, the Freedom to Read and the Freedom to View Statements, please ask your librarian.
If you have an objection to library material(s) or if you are concerned about items not available, please complete this form, indicating as clearly and legibly as possible the nature of your concern. Your comments, written below, will receive a written reply from the Director of Siouxland Libraries.


Your Name
(If you are acting as the official spokesperson for an organization, please name it.)
Address
Zip Code Phone
Type of library material on which you are commenting: 0 Book                   0 Magazine                   0 Newspaper

0 Video/DVD               0 Library Program               0 Other Audiovisual          0 Other

Title
Author or Producer
A. To what in this material do you object (Please cite pages or other specific location):

B. What do you feel might be the result of use of this material?

C. Did you read (view, listen to, etc.) this material in its entirety?               0     Yes               0     No

If not, what parts?

D. What do you believe is the theme or purpose of this material?

E. Please comment on this material as a whole. Feel free to suggest other materials on the subject for our consideration.


Your Signature _________________ Date _______________


Date submitted - Library Card Number - Name of library receiving comments

Some Words for the Concerned Citizen

We are sorry that you find something objectionable in the Library’s collection, but glad to have your expression of concern. This is intended to help us explain intellectual freedom and the reason libraries hold materials that may sometimes be offensive or of little value to some individual citizens.

Libraries serve the whole public. Therefore, the library has a responsibility to try to serve as many needs and interests as possible. Librarians try to choose books and other materials on the basis of quality, usefulness, or recreational value. Some things in the library’s collection may be offensive to you but not to other people.

We cannot bar some persons from some parts of the collection on the basis of their age, sex, viewpoints, or any other factor. You would be justifiably angry if we refused to collect and loan materials in which you had great interest or for which you had a need because you were too old, too young, or of a particular religion, background, or viewpoint.

Since we cannot forbid some people to use some materials and since different people have different literary tastes and information needs, it is easy to see that someone will eventually be offended by something in the library. In this case, if you are the offended party, please remember that your standards may not be 
the same as someone else’s, and what is offensive to you may be appealing or educational to your neighbor.

We encourage children and young people to use the library. However, the library does not have the legal right to act in loco parentis (in place of the parent). Therefore, if you are concerned that your children might bring home a book or DVD which does not meet your personal standards, please accompany them when they use the collection. We are not free to forbid your children to read anything, but you are as their parent. Our staff will be glad to help you and your children make suitable decisions. 


Attachment D -- Library Bill of Rights

Attachment E -- The Freedom to Read

Attachment F -- American Library Association Freedom to View Statement

Attachment G -- Policy on Confidentiality of Library Records

Attachment H -- Free Access to Libraries for Minors: An Interpretation of the Library Bill of Rights

Attachment I -- Confidentiality

South Dakota Code
14-2-51. Confidential library records. All public library records containing personally identifiable information are confidential. Any information contained in public library records may not be released except by court order or upon request of a parent of a child who is under eighteen years of age. As used in this section, “personally identifiable” means any information a library maintains that would identify a borrower. Acts by library officers or employees in maintaining a check out system are not violations of this section. (Source: SL 1983, ch. 154.1)