Bylaws of the Veterans Park Advisory Board

Article 1. Constitution

Provisions for establishment of the Veterans Park Advisory Board (hereinafter Board) are provided in Ordinance No. 124-01 as adopted by the Sioux Falls City Council on December 17, 2001, as incorporated under the laws of the State of South Dakota.

Article 2. Membership and Appointment

Section 1. Membership shall include at least four veterans. One member need not be a registered voter or resident in the city. Board members are appointed by the Mayor. The Board shall consist of a maximum of five members who serve five-year terms for a maximum of two terms.

Section 2. Any member may withdraw from the Board by giving written notice to the Mayor or the president of the Board. The Mayor shall act within 75 days to fill any vacancy that may occur. Any vacancy in the membership of the Board shall be filled in the same manner as for appointment.

Section 3. In the event that a member has three consecutive unexcused absences in a calendar year, the member’s position on the Board will be reviewed by the Mayor.

Article 3. Meetings

Section 1. The Board shall schedule at least four meetings a year. The president of the Board may cancel or postpone a meeting. Meeting dates for the following year shall be set on the last meeting date of each calendar year.

Section 2. Three Board members presently appointed shall constitute a quorum for transacting official business.

Section 3. Special meetings of the Board may be called at any time by the president or two members.

Section 4. The members of the Board shall be notified at least five days in advance of the time and place of regular and special meetings.

Section 5. All regular and special meetings of the Board shall be open to the public.

Section 6. Unless otherwise specified, Roberts Rules of Order revised shall guide the proceedings at meetings of the Board.

Article 4. Officers and Committees

Section 1. The officers of the Board shall consist of a president and vice president.

Section 2. The president supervises the conduct of the Board’s business and activities; serves, ex officio, on all committees; presides at meetings; signs all acts or orders necessary to carry out the will of the Board; and may act as the representative of the Board to outside persons and other organized boards as necessary.

Section 3. The vice president has the full powers of the president in his or her absence. In the absence of the president, however, the vice president cannot change rules and does not serve as an ex officio member of committees.

Section 4. Parks and Recreation office staff shall serve as the liaison between the Mayor, the City, and the Board.

Section 5. If the president and the vice president are absent, Parks and Recreation office staff shall call the meeting to order and preside.

Section 6. Committees may be appointed by the president as voted by the Board, as needed.

Article 5. Election of Officers and Appointments

Section 1. The president and vice president of the Board shall be elected annually by Board members at a meeting during the first calendar quarter of each year, and be installed and assume their duties immediately.

Section 2. No officer shall be elected for more than two consecutive years. After the lapse of one year, he or she may be elected again to the same office.

Section 3. All appointed committees shall be appointed by the president upon motion of the Board. Their duties shall be specified in the motion. Their activities are limited to the purpose for which they were created, and after performing, their service ceases to exist.

Article 6. Special Circumstances

Section 1. If, during discussion or a vote on any agenda item, the topic is in conflict of interest with one of the Board members, that member will make the other Board members aware of the possible conflict of interest, may remove himself or herself from the discussion, and shall abstain from voting.

Article 7. Powers and Duties

Section 1. The Board shall advise the Parks and Recreation Board, the Director of Parks and Recreation, and the Mayor and City Council regarding the design, construction, and operation of a Veterans Park.

Article 8. Amendment

Section 1. These bylaws may be amended or new bylaws adopted. Any change shall require a reading at two meetings of the Board which are held at least 30 days apart.

Section 2. An amendment or new bylaw requires a two-thirds vote of the members present and voting.

Section 3. The amended or new bylaws shall go into effect after a period of 30 days has elapsed.